What is Estate Administration?


If you own anything in Florida, you have an estate. Having an estate means what you own, whether it's a vehicle or a bank account, when you die, it goes to your estate. If you have loved ones or even a beloved charity, you may want to make sure what you have goes to the appropriate person or organization. Estate planning is key to this successful end because through it, your estate can be administered properly and according to your wishes and the law.

At Overstreet Law, P.A., our estate planning attorney in Osceola will explain what estate administration is and how it can impact your estate if done right versus if done wrong. Contact us today at 407-847-5151 to schedule a consultation and learn more about the importance and benefits of estate planning.

What is Estate Administration?

Estate administration refers to the legal process around the organization of someone's affairs after they pass away. It includes identifying their financial accounts, real estate, and other tangible property. It also involves settling debts, filing tax returns, notifying Social Security, and distributing their remaining assets. 

A personal representative handles the administration of someone's estate. Where someone has a will, they nominate a personal representative. If someone dies without a will (intestate), a probate court appoints their personal representative. 

The Estate Administration Process in Florida

Specific estate administration processes vary between states. However, the following steps are generally practiced across most jurisdictions. 

Arrange the Funeral

Not always, but often the personal representative will request burial or cremation, organize a memorial, order death certificates, and make other arrangements accordingly.

Appoint a Personal Representative

If someone dies with a will, their will must be filed with the probate court where the deceased lived. If there is no will, their eligible heirs (usually their spouse, adult children, or parents) may apply to the court to become the personal representative. 

Notify the Relevant Parties

The personal representative must notify any involved parties of the time frames to make a claim against the estate. Who exactly must be notified depends on relevant state laws. 

Identify the Assets

The personal representative must prepare an inventory of all the deceased's assets to file with the probate court. 

Settle Outstanding Liabilities

To the extent estate funds are available, the personal representative must pay the deceased's outstanding debts or bills. These can include but are not limited to:

  • Personal loans
  • Car or other vehicle loans
  • Condominium or homeowners association fees
  • Income taxes
  • Phone bills
  • Utility bills
  • Credit card debt

The above are known as the decedent's last bills.

File Any Necessary Tax Returns

At the federal level, estates over a certain amount are taxed. There may also be estate taxes imposed at the state level. The personal representative also needs to file the deceased's last income tax return.

Failure to file federal and state (if applicable) tax returns can result in fines and interest. 

Distribute the Estate

The personal representative typically needs to wait until after the claims period has passed before they can distribute the deceased's estate. This is done according to the deceased's will if there is one and any relevant laws. The personal representative also usually reserves a portion of the estate for any other possible claims and costs associated with finalizing the estate. 

Finalize the Estate

Finalizing the estate can mean many things, but typically it involves filing a final account with the probate court, detailing all the actions the personal representative took concerning the estate. Once the account is approved by the court, the personal representative can distribute any remaining funds and finalize their involvement. 

There can be strict timeframes around the estate administration process. You should speak to an estate administration attorney in Florida for guidance on the relevant laws and deadlines. 

How to Choose an Executor in Florida for Your Estate 

When appointing an executor in your will, there are quite a few factors you may want to consider. Keeping in mind that these factors are relevant to your specific circumstances, here are some points to keep in mind. 

  • Choose a personal representative who is responsible, trustworthy, and competent. While an personal representative doesn't need to have specialist qualifications, they do need to be able to handle your affairs ethically and follow your wishes. They also need to be able to manage the responsibilities involved in being an executor. 
  • Confirm your chosen personal representative is eligible. While eligibility rules vary between states, personal representatives generally must be aged at least 18 years old. People with criminal histories may be precluded from being personal representatives. Some states may also require the personal representative to live in the same state where the estate administration process takes place. 
  • Appoint a contingent personal representative in case your nominated personal representative is unable to perform their duties. Common reasons they may not be able to perform is their own death or incapacitation by an illness or another condition. For these reasons, you may want to appoint an alternative personal representative to the estate.

Choosing the right personal representative can be challenging. An estate administration lawyer can answer any questions you have about appointing an personal representative. 

Common Issues in Estate Administration in Florida

Many issues can arise in the context of estate administration, and many of the latter can create problems or challenges. It is in part why you want a lawyer to help you create a solid estate plan that can anticipate, address, and resolve any issue. With that said, here are some common estate administration issues in Florida with which you should acquaint yourself.

  • The personal representative fails to fulfill their duties. This can happen if they do not act in accordance with the deceased's wishes, fail to perform their responsibilities, or misuse the estate's assets. This failure may amount to a breach of their fiduciary duties and result in the personal representative being removed from their role. It is also why you may want to list an alternative.
  • Disputes or challenges to a will. It is not uncommon for disputes to arise between family members during the estate administration process. For example, there can be claims that a newer version of the will exists or that undue influence or fraud occurred.
  • An outdated or incomplete will. If your will is missing information or contains outdated information, the personal representative may not know what to do with aspects of your estate. People whom you do not wish to obtain certain property or assets may be in line to receive it but for specific details in the will. You can avoid this problem by reviewing and updating your will during your lifetime, as necessary. 

Acting as a personal representative can be complex. That's why it is important to speak to an estate planning attorney who can help you fully understand your obligations and the laws in your state. 

Contact an Estate Planning Lawyer at Overstreet Law Today 

Estate planning is important in Florida if you want to be certain your bills are properly covered after you die and your heirs and beneficiaries benefit from your life's work. The right personal representative can make all the difference and help ease the grief and stress loved ones experience.

Contact us today either by using our online form or calling us at 407-847-5151 to schedule a consultation. We will discuss all your concerns, review your estate, and move forward with a plan best for you and your family.

Our Priority is…

Our Firm motto is “Communication, Integrity, Service and Competence.” We strive to bring these qualities to every client we represent. Helping clients achieve their goals is our mission each and every day!

Office Hours

Mon-Fri: 8:30am-12:00pm and 1:00pm-5:00pm
Sat: Closed
Sun: Closed